Conditions of Use

While every effort has been made to ensure that the information contained in this website is accurate, all matters that are covered in it are subject to change from time to time. The Royal College of Anaesthetists (RCoA) does not intend by publication of this information to create any medical, contractual or other legal relation with persons accessing this website, applicants, course participants, their advisers or any other person.

These pages contain general information about the services of the RCoA.  Detailed advice should always be obtained before taking or refraining from any action as a result of the comments made on this website. The comments are intended only as a general guide to their particular subjects.

If erroneous or otherwise inaccurate information is brought to the College's attention, every effort will be made to correct or delete this where appropriate. Such information should immediately be reported to the RCoA.

RCoA Privacy Policy

General

This privacy policy sets out how  the RCoA uses and protects any information that you give us (RCoA) when you use this website.

The RCoA is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website; you can be assured that it will only be used in accordance with this privacy policy.

What we collect and what we do with the information we gather

1  Events Online Services
There are areas within this website which may require you to actively submit information in order for you to benefit from specific features.  At each point, you will be prompted to provide the information required to complete the task.

This information may be personal (i.e. information that could be used to personally identify you), such as your full name, email address, etc.

We require this information to support your event application.  For example, we use cookies to help us:

  • Improve functionality, for example, generating appropriate materials to aid communication
  • Monitor site usage
  • Provide feedback on the performance of our site.

2  Website
Some areas of the site require you to actively submit information in order for you to benefit from specific features. You will be informed at each ‘information collection point’ what information is required and what information is optional.

This information may be personal (i.e. information that could be used to personally identify you), such as your full name, email address, etc.

The RCoA only collects such information when you choose to supply it to them.

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Improved functionality, for example, saving your login details
  • Monitor site usage
  • Provide feedback on the performance of our site.

3  CPD Online System
Access to and use of the Online CPD system requires you to complete an online registration form.

The information required for registration will be personal (i.e. information that could be used to personally identify you), and consists of your name, College Reference Number, GMC number, email address and telephone number.

The RCoA only collects such information when you choose to supply it to them and we require this information to support your use of the Online CPD system.

4  e-Portfolio
There are areas within this website which may require you to actively submit information in order for you to benefit from specific features (such as uploading your CV to the e-Portfolio).  At each point, you will be prompted to provide the information required to complete the task.

This information may be personal (i.e. information that could be used to personally identify you), such as your full name, email address, etc.

We require this information to support you with your training and professional development via the e-Portfolio system.  For example, we use cookies to help us:

  • Improve functionality, for example, saving your configuration settings of your home page
  • Monitor site usage
  • Provide feedback on the performance of our site.

The table below explains what cookies are used on the e-Portfolio and why:

Name Cookie Name Purpose Category
Login LoginSessionID* Used to keep track that a user has logged into the site. This cookie is used throughout the site and will be removed once the browswer is closed Strictly necessary
Messages messages Used to store temporary messages to be shown on the next page view. These cookies will only be stored until the next page is displayed Strictly necessary
HTML Rich Text Area Size TinyMCE_*_size This cookie stores the editor's size if it has been resized by the user.  This only be stored for the relavant page Functionality

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small text file, which asks permission to be placed on your computer's hard drive. They allow us to give you the best browsing experience possible and mean we can understand how you use our site.  Once you agree to their use, the file is added and the cookie helps analyse web traffic or lets us know when you visit a particular area. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, by gathering and remembering information about your preferences.

Overall, the use of cookies enables us to monitor which pages you find useful and which you do not, e.g Google Analytics. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website and/or our web applications.

We use cookies on our site for several purposes.  They allow us to identify your device uniquely and to control the login areas of the site. These cookies do not contain any personal information. They control basic functionality of the website by storing your preferences. Other cookies are used to give us feedback about the performance of our site so that we can make it as good as possible – again these do not contain personal information about you in any way.

If the cookie originates from our domain it is known as a first party cookie whereas the domains that are placed from sites other than our own are known as third party cookies.  You can control whether these types of cookies are accepted by your device or not by changing the settings in your browser.  Here are some examples of how you can control these cookies in the most widely used browsers in use today.

Managing cookies using Internet Explorer 9
Managing cookies using Chrome
Managing cookies using Firefox
Managing cookies on a Mac with the Safari browser (OS X)

We do not recommend disabling first party cookies as these control your main preferences on the site and the log in system so your experience of our site will be affected should you choose to do this.

Website statistics

The RCoA uses log files generated by the web servers to analyse site usage and statistics but the files do not identify any personal information.  Log file analysis helps RCoA understand usage patterns on the website and make improvements to the service.

Links to other websites

Our web applications and website may contain links and references to other websites. If you use these links to leave our site, you are no longer covered by our privacy policy and fall under the privacy policy of the third party website.  Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Confidentiality

The RCoA takes all reasonable steps to protect any information you submit via the website, in accordance with the Data Protection Act 1998.  The Data Protection Act governs the collection, retention, and transmission of information held about living individuals and the rights of those individuals to see information concerning them.  The Act also requires the use of appropriate security measures for the protection of personal data.

Where you use passwords, logins, or other special access features on this site, you also have a responsibility to take reasonable measures to safeguard them.

We will not distribute your personal information to third parties unless we have your permission or are required by law to do so.

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible at the address below. We will promptly rectify any mistakes and or gaps.

The Membership Department
The Royal College of Anaesthetists
Churchill House
35 Red Lion Square
London WC1R 4SG
020 7092 1500
info@rcoa.ac.uk

Changes to this privacy policy

If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

This Privacy Policy was last updated 6 November 2012.
 

Contact:
website@rcoa.ac.uk

This website uses Cookies, for further information see our privacy policy.