Primary and Final FRCA examinations regulations

Published: 29/07/2019

Appendix 6: Electronic devices mobile phone and smart watch policy

In response to the increased potential for cheating and the disturbance of other candidates, the College will follow the strict appliance of the following rules regarding the use of electronic devices, mobile phones and smartwatches during examinations:

1

Mobile phones, smartwatches and other electronic devices have no place at examinations and should be left at home wherever possible. Mobile phones, smartwatches or electronic devices (see list of examples below), brought to examinations must be switched off and fully deactivated for the duration of the examination. Candidates should ensure the following action is taken regarding mobile phones/smartwatches/electronic devices.

Written examinations (before sitting at exam desk):

  • powered off and stored in bag, which should be placed in the designated area defined by invigilator, or,
  • if no bag, then mobile phone/watch or device should be powered off and handed to the invigilator. The invigilator will place in envelope and mark with candidate number. Devices will be returned in exchange for exam papers.

SOE/OSCE examinations (on arrival at main reception area):

  • powered off in front of the college officer at reception.
  • store in secure locker/luggage for the duration of time in College. Or,
  • handed to college officer. The college officer will place in envelope and mark with candidate number. Devices will be returned in exchange for candidate badge on leaving the College.

Under no circumstances should mobile phones or smartwatches be taken to a briefing room or exam floor.

2

Non-compliance

Failure to comply with these requirements may lead to disqualification from the examination.

(a) The following constitutes non-compliance of the above rules:

  • a mobile phone, smartwatch or electronic device found in the possession of a candidate during an examination.
  • the ringing, vibrating or any audible ‘beep’ heard from a mobile phone, smartwatch or electronic device whilst an examination is taking place.

(b) In all cases of non-compliance an incident report form will be submitted to the misconduct group (see Appendix 7, paragraph 4.1) for their consideration. Candidates cited for non-compliance will be required to sign the incident report form before leaving the examination room and may be required to attend the College to give further information/evidence regarding the incident.

(c) Examination results of candidates cited for non-compliance will be withheld until a decision has been reached by the Misconduct Group. Investigations will be completed as quickly and efficiently as possible and candidates will be kept informed of progress. Candidates will be informed of the outcome in writing by the Director of Education, Training and Examinations on behalf of the misconduct group.
(d) Where the misconduct group agree that non-compliance is proven they will consider the following, before a penalty is agreed:

  • the need to preserve the integrity of the examination.
  • the disturbance caused to others.
  • consistency with previous penalties.

(e) The misconduct group may consider awarding one of the following standard penalties or may give a more specific penalty where felt appropriate:

  • no further action;
  • Aawritten warning;
  • result for an examination or part of an examination, to be declared void;
  • candidate barred from applying for an exam for a specified period.

3

The following are some examples of ‘electronic devices’, it is not intended to be complete, if in doubt then candidates should ask the College Officer/Invigilator in attendance:
Calculators, laptops, electronic tablet, smartwatch*, any recording device, internet enabled device, MP3 player, Bleeper, timing devices that make audible beeps.

* Smartwatches should be treated in the same manner as a mobile phone; powered off, removed and stored away from the exam desk/exam floor.

4

If any type of electronic device is required as part of an examination test then it will be supplied by the College. Regular time checks are given by invigilators and therefore candidates will not need to use additional timing devices. Non-smart watches that do not emit sound may be used.