Training Programme Forms and Certificates

Core Training

The registration form should be completed and sent to the membership department at membership@rcoa.ac.uk as soon as the doctor secures a training post. It is a GMC requirement for doctors in training to be appropriately registered with their parent college, and doctors in training must be registered before an e-Portfolio account can be created for them. Copies of the three certificates should be emailed to the training department at training@rcoa.ac.uk. All pages must be included and must be completely filled in and signed off by the appropriate person. Trainees should keep originals of all of their certificates for their records. Original copies should never be mailed to the College. When doctors finish their core training, the College should have received copies of all three of the certificates. If a doctor is taking a break between core and intermediate training, their e-Portfolio account will be archived. It is important to download a copy of the e-Portfolio for personal records and for applications to ST3 posts.

Specialty Registrar Training

The registration form should be completed and sent to the membership department at membership@rcoa.ac.uk as soon as a doctor secures an ST3 training post. It is a General Medical Council (GMC) requirement for doctors in training to be appropriately registered with their parent college. Anaesthetic training is not a run through training programme, and because doctors receive an outcome 6 after they successfully complete core training, they must re-register when they secure an ST3 post. The registration form must be signed off by a College tutor. If there is no College tutor available, it may also be signed by a regional advisor or a training programme director. If the form has not been signed it will be rejected. A scanned copy of both pages of the intermediate level training certificate should be sent to the training department at training@rcoa.ac.uk. Once the training department has received the certificate, a prospective CCT/CESR (CP) date can be calculated for the doctor in training. Both pages must be fully completed and signed off, or else it will not be considered a valid copy. Doctors in training should keep the original for their records. If a doctor in training is deferring intermediate units to higher training, or is moving to higher training before passing the final FRCA, they should complete the intermediate level progress report with their supervisor.

Completion of Training

The notification of completion of training can be sent to the College up to four months before the doctor’s expected completion date. It must be filled out completely and signed off by either the regional advisor or training programme director. All of the higher and advanced modules of training that have completed should be clearly listed. The College will also need to receive the ARCP outcome form confirming that the trainee has received an outcome 6.

Out-of-Programme

There are two steps doctors in training planning on pursuing out-of-programme training or research must complete. They must first apply to the College for approval. Once their time out of programme has concluded, they must submit the out-of-programme report to the College to be reviewed and approved by the training committee. Both forms and any supporting documents should be sent to the training department at training@rcoa.ac.uk. OOPT/R must be applied for prospectively and the report must be approved at the end of the placement in order for the time to be counted towards training. The College does not provide forms for Out-of-Programme Experience (OOPE) or Out of Programme Career Breaks (OOPC) because the College does not need to approve these. These will be handled locally, but once an OOPE or OOPC has been approved the College will need to be informed. Details of an OOPE or OOPC should be sent to the training department at training@rcoa.ac.uk.

Special Circumstances

If a doctor has completed some of the requirements outside of the training programme and wishes to demonstrate this in order work towards a CESR (CP) when they join the training programme, this form can be used in place of a core level training certificate.

If you have completed some of the requirements outside of the training programme and wish to demonstrate this in order work towards a CESR (CP), this form can be used in place of an intermediate level training certificate.

This form should be sent to the College detailing any LAT posts to be counted towards training. ARCP records for the time requested must be included. Recognition of LAT should be applied for retrospectively.

If doctors in training will be changing deanery it is important to send this form to the College as soon as possible so that their e-Portfolio account can be properly updated, as well as their address and other information used by our membership department.

An interim progress report can be completed by a doctor in training and their trainer as necessary in between official reviews at ARCP panels.